Music Librarian Assistant

Missouri Western State University
Missouri Western State University

Intern

Posted on Sep 18, 2026
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Posting Details

Position Information
Position Title Music Librarian Assistant
Department School of Fine Arts
Appointment Term Academic Year (August - May)
FLSA Non-Exempt
Job Summary
The Music Librarian Assistant supports the department’s choral program by organizing and maintaining the music library, preparing and distributing scores, and assisting with routine administrative tasks. This position helps ensure that rehearsals, performances, and daily choral operations run efficiently.
Essential Duties
  • Music Library Organization & Maintenance – Catalog and file choral scores, maintain inventory, repair or replace damaged items, and assists in making sure music sets are complete.
  • Concert & Rehearsal Preparation – Assemble and label music folders, mark cuts or measure numbers as directed, and prepare materials for distribution to ensemble members.
  • Distribution & Collection – Maintain sign-out records, track issued music, and follow up on overdue or missing scores. Collect and check music after concerts.
  • Light Administrative Support – Photocopy, scan, and file choral program documents; provide logistical support for the MoWest Honor Choirs and Solo/Ensemble Clinic, including registrations, materials, records, and event preparation
  • Communication & Coordination – Provide regular progress updates to the Director of Choral Activities and flag any missing, incomplete, or damaged music
  • Provide courteous customer service and communicate effectively with the Director of Choral Activities, students, faculty, schools, and outside organizations
Required Qualifications
  • MWSU Student
  • Degree Seeking
  • At least an overall 2.0 GPA
  • Enrolled at least part-time
  • Reliability and ability to work independently with minimal supervision.
  • Ability to follow instructions and maintain accurate records.
  • Willingness to handle printed and digital music materials with care
  • Must handle departmental information responsibly and maintain confidentiality when appropriate
  • Good communication skills and a professional demeanor in working with faculty, staff, and students.
  • Ability to lift and transport boxes or stacks of music (up to 25 lbs)
Preferred Qualifications
  • Preference will be given to a music major, particularly a student pursuing a degree in choral music education.
  • Familiarity with choral music and score organization; experience with databases, spreadsheets, or library systems
  • The ideal candidate is dependable, self-motivated, able to prioritize tasks and meet deadlines, and interested in serving in the position for multiple semesters.
Knowledge, Skills, and Abilities
  • Must possess excellent customer service skills
  • Be able to interact and communicate effectively with staff
  • Ability to shelve and retrieve library music
  • Basic computer skills, including word processing and spreadsheets
  • Be detail-oriented
Physical Demands Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Additional Demands
Location where duties are to be performed
Potter Hall
Room 112
Federal Work Study Not Required
Hours of Work
Anticipate 10 hours per week
Schedule to be arranged with student
Posting Detail Information
Posting Number ST309P
Number of Vacancies 1
Open Date 09/16/2026
Priority Deadline 09/20/2026
Open Until Filled Yes
Special Instructions Summary
All students are encouraged to apply for Federal Work Study. You must complete the Free Application for Federal Student Aid (FAFSA) and submit all requested documentation (if applicable) for your eligibility to be determined.

This position can hire a student who does or does not qualify for Federal Work Study eligibility. For more information on Federal Work Study eligibility, contact Student Financial Services. (Eder Hall 103; 816-271-4361; website)

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a MWSU student?
    • Yes
    • No
  2. * Are you degree-seeking?
    • Yes
    • No
  3. * Do you have at least an overall 2.0 GPA?
    • Yes
    • No
  4. * Are you enrolled at least part-time?
    • Yes
    • No
  5. * Are you currently employed on-campus in another department? If so, what department.

    (Open Ended Question)

Documents Needed To Apply

Required Documents
  1. Resume
  2. Professional References (3-5 with contact information)
  3. Course Schedule
Optional Documents
  1. Cover Letter
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