Administrative Assistant

Missouri Western State University
Missouri Western State University

Posted on Jul 12, 2026
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Posting Details

Position Information
Position Title Administrative Assistant
Job Description
The Administrative Assistant assists in the daily operational management of a department, including budgeting, customer service, and administrative support duties.

Essential Duties:
  • Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
  • Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; maintains web pages; schedules and prepares for meetings and/or special events.
  • Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.
  • Assigns and supervises the work of student employees.
  • Serves as operational liaison to other departments, campus, and community
  • Assists with the development and oversight of budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.
  • Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations.
  • Performs other duties of a similar nature or level.

Knowledge, Skills, and Abilities:
  • Office principles and practices
  • Budgeting principles
  • Basic mathematics
  • Customer service
  • Computer and basic office equipment
  • Software applications (some positions require knowledge of specific operating system and HTML)
  • Grammar and writing formats
  • Organizational skills
  • Problem solving
  • Ability to multitask with attention to detail
  • Research, preparation, and analysis of data
  • Communication as applied to interaction with students, coworkers, supervisor and the general public
Required Qualifications
  • High School diploma or GED; and
  • One year of specialized training in administrative support or a related field; and
  • Three years of administrative support or related office experience
Preferred Qualifications


Physical Demands
  • Sedentary Work
  • Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
FLSA Non-Exempt
Additional Demands
  • Some departments may require occasional night or evening work
Hours of Work
Monday – Friday 8am – 4:30pm
Posting Detail Information
Posting Number S848P
Open Date 07/08/2026
Priority Deadline 07/15/2026
Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a high school diploma or GED?
    • Yes
    • No
  2. * How many years of Administrative support experience do you have?
    • 0-2
    • 3-5
    • 6-9
    • 10 or more
  3. * Do you have significant experience with the following applications?
    • Word
    • Excel
    • PowerPoint
    • Visio
    • Most of the above
    • All of the above

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. Transcripts (unofficial)
  4. Professional References (3-5 with contact information)
Optional Documents
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