| Job Description | The Administrative Assistant assists in the daily operational management of a department, including budgeting, customer service, and administrative support duties.
ESSENTIAL DUTIES: - Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
- Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; maintains web pages; schedules and prepares for meetings and/or special events.
- Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.
- Assigns and supervises the work of student employees.
- Serves as operational liaison to other departments, campus, and community
- Assists with the development and oversight of budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.
- Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations.
- Oversee and coordinate student media equipment checkout, ensuring accurate inventory tracking and a positive, efficient experience.
- Performs other duties of a similar nature or level.
|
| Required Qualifications | - High School diploma or GED; and
- One year of specialized training in administrative support or a related field; and
- Three years of administrative support or related office experience
Knowledge, Skills and Abilities: - Office principles and practices
- Budgeting principles
- Basic mathematics
- Customer service
- Computer and basic office equipment
- Software applications (some positions require knowledge of specific operating system and HTML)
- Grammar and writing formats
- Organizational skills
- Problem solving
- Ability to multitask with attention to detail
- Research, preparation, and analysis of data
- Communication as applied to interaction with students, coworkers, supervisor and the general public
|
