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Administrative Assistant

Missouri Western State University

Missouri Western State University

Administration, Education
St Joseph, MO, USA
Posted on Jan 22, 2025
Apply now
Position Information
Position Title Administrative Assistant
Job Description
Missouri Western State University invites candidates for an Administrative Assistant position in the Department of Health Professions. The Administrative Assistant is an integral part of the daily operational management of the Health Professions department, including budgeting, customer service, and administrative support duties.

ESSENTIAL DUTIES:
These duties are a representative sample of the types of duties and level of responsibilities that will be required; and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job related tasks other than those specifically presented in this description.

  • Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
  • Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; schedules and prepares for meetings and/or special events.
  • Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.
  • Serves as operational liaison to other departments, campus, and community
  • Assists with the development and oversight of budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.
  • Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations.
  • Performs other duties of a similar nature or level.

Knowledge and Skills and Abilities:
Representative, but not all-inclusive, of knowledge, skills and abilities to perform the job competently:
  • Office principles and practices
  • Budgeting principles
  • Basic mathematics
  • Customer service
  • Computer and basic office equipment
  • Proficient in Microsoft Office programs and other general office programs and equipment. (some positions require knowledge of specific operating system and HTML)
  • Grammar and writing formats
  • Organizational skills
  • Problem solving
  • Ability to multitask with attention to detail
  • Research, preparation, and analysis of data
  • Communication as applied to interaction with students, coworkers, supervisor and the general public
  • Thinks constructively and initiates appropriate action to solve problems
  • Strong interpersonal relationships and communication skills
  • Dependable
Required Qualifications
High School diploma or GED; one year of specialized training in administrative support or a related field; three years of administrative support or related office experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Preferred Qualifications
None
Physical Demands
Sedentary work; exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
FLSA Non-Exempt
Additional Demands
Hours of Work
Monday – Friday 8 a.m. to 4:30 p.m.
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