Uncommon Life | St. Joseph, MO

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Marketing Assistant

Missouri Western State University

Missouri Western State University

Marketing & Communications
St Joseph, MO, USA
Posted 6+ months ago
Position Information
Position Title Marketing Assistant
Job Description
Assists in the daily operational management of the department and performs a wide variety of administrative and support activities to ensure that the department runs smoothly and effectively.

ESSENTIAL DUTIES:
  • Provide operational and administrative support as required to facilitate the effective performance of the department.
  • Serve as a primary point of direct administrative contact and liaison with other departments, individuals, and external institutions and agencies on a range of issues.
  • Provide a high level of customer service to visitors to the department, providing appropriate information as necessary.
  • Assist with the development and oversight of the budget and financial information.
  • Coordinate technical updates and upgrades.
  • Maintain and renew departmental contracts.
  • Handle phone calls, mail, and emails appropriately and professionally.
  • Process departmental paperwork.
  • Coordinate schedules and calendars as required; coordinate meetings and events and make travel arrangements as necessary.
  • Maintain department telephone lists and organizational charts.
  • Draft, edit, and update documentation, spreadsheets, reports, and web pages as required.
  • Monitor time reports.
  • Maintain office supplies.
  • Supervise, train, and mentor student workers.
  • Represent the department at meetings and on committees as required.
  • Organize, manage content and distribute the weekly employee e-newsletter.
  • Fulfill requests for business cards, stationery, digital letterhead and small design projects.
  • Process campus project requests.
  • Monitor and approve posts on the employee and student listservs.
  • Coordinate giveaways for community-related events.
  • Perform other related duties as assigned.

Knowledge, Skills and Abilities:
  • Proficient in Microsoft Office programs, Adobe Suite programs and Google Workspace.
  • Strong customer service skills.
  • Good problem solving skills.
  • Organized thinker with exceptional attention to detail.
  • Excellent communication skills, both verbally and in writing.
  • Ability to work with confidential information.
  • Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously.
  • Ability to meet deadlines.
Required Qualifications
  • Must have one to three years of experience in providing administrative support.
  • Prior experience and training on Banner or similar software is preferred.
  • A valid driver’s license is required.
Preferred Qualifications
Physical Demands
  • Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.
  • General office conditions. Exposed to moderate noise levels.
  • Required to use close vision and be able to focus.
  • Regularly required to talk and hear; frequently required to sit, stand, and bend at the knee and waist, and walk.
  • Must be able to have repetitive wrist, hand and/or finger movement to type and work on computer.
  • Must have finger dexterity and hand-eye coordination to work on computer, telephone, and related office equipment.
  • Regular attendance is a necessary and essential function.
FLSA Non-Exempt
Additional Demands
  • May require some night and weekend hours.
Hours of Work
Monday – Friday
8:00 am – 4:30 pm