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The Office Manager plays a central role in supporting the Director of Accounting, Human Resources, Field Operations, and the COO/CEO by ensuring seamless administrative coordination across departments. This position is responsible for managing project bids and submittals, maintaining accurate documentation, and serving as the organizational backbone of the office. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced, multi-functional environment. In addition to overseeing daily office operations, this role ensures the workspace remains well-stocked, organized, and efficient to support company-wide productivity. The Office Manager Reports Directly to COO.

Key Performance Outcomes:

• 90% accuracy with Daily Operations
• 100% accuracy with managing project bids/submittals
• 90% Supporting Leadership Management
• Office phone answer rate of 80%

Key Responsibilities

• Project Bid & Submittal Coordination

Prepare, organize, and submit project bids and documentation in collaboration with field operations, accounting, and executive leadership.

• Executive & Departmental Support

Provide administrative support to the Director of Accounting, HR, Field Operations, and the COO/CEO—ensuring seamless communication and task execution across departments.

• Office Management & Organization

Oversee daily office operations, maintain a clean and organized workspace, and ensure the office is fully stocked with supplies and equipment.

• Document Control & Filing

Maintain accurate records of contracts, submittals, permits, and correspondence; implement efficient filing systems for easy retrieval and compliance.

• Vendor & Supply Coordination

Manage relationships with office vendors and service providers, ensuring timely procurement and cost-effective purchasing.

• Scheduling & Communication

Coordinate meetings, calendars, and internal communications to support project timelines and executive priorities.

Qualifications Preferred:

• Education: Associate or bachelor’s degree in business administration, Office Management, or related field preferred.
• Experience: 3+ years in an administrative or office management role, preferably in construction or a project-driven environment.
• Skills:

1. Strong organizational and multitasking abilities
2. Excellent written and verbal communication
3. Proficiency in Microsoft Office Suite and document management systems
4. Familiarity with construction terminology and bid/submittal processes is a plus
5. Ability to work independently and handle confidential information with discretion
6. Coachable and wants to grow their knowledge

Job Details:

• Work Schedule M-F in office, 8AM-4:30PM
• Available after hours via phone when needed

Compensation and Benefits

• Salary: $50,000 – $80,000 annually, depending on experience
• Health Benefits: Health Wellness Program after 60 Days of Employment
• Retirement: Pension Plan Pending*
• PTO: after 6 months of employment
• Professional Development: Training and growth opportunities
• Additional Perks: Company events and bonuses based on performance