| Job Title: Revenue Accountant - Part Time
Department: Administrative Services
Division: Administration & Budget
Salary: $54,032.00YR/$25.97692HR
Closing Date: Until Filled
Job Summary/Job Scope
Responsible for the daily monthly reporting of City revenues received. Assists with reporting of City revenues, operational analysis and budgetary processes upon request. No direct supervisory responsibilities.
Essential Duties and Responsibilities - Posts daily cash receipt batches and completes daily receipt reconciliation.Performs monthly billings of Accounts Receivable for City leases, retiree insurance and other miscellaneous billings. Serves as the City's primary resource for detailed billing and accounts receivable information, analysis and assistance.
- Initiates electronic funds transfers batches for automatic payments of sewer, CD loans, lease payments, and other City revenues.
- Creates export batches and processes ACH batches (Clearing House batches) from utility billing software system.
- Creates, imports and processes recurring web payments for City sewer accounts.
- Serves as timekeeper, approving bi-weekly Executime payroll timesheet entry for entire Administrative Services Department.
- Assists Associate Director of Finance & Revenue with revenue reporting and analysis.
- Serves as backup for Revenue Specialist job duties – including preparing daily cash reports for outside department deposits within the Brinks cash receipt batch, budget transfers.
- Serves as backup with regard to banking functions such as wire transfers / ACH transfers/ submission of payroll and sewer ACH files to the bank when needed.
- Notify all customers for returned payments either thru US Postal Service or thru email when available and attempt to collect the unpaid/returned funds.
- Assists Associate Director of Finance & Revenue with communications to the City of St Joseph’s Bank (Citizens Bank and Trust) regarding discrepancies or any other issues with daily deposits. As well as daily bank runs to pick up completed deposited daily cash receipt records for all City departments.
- Maintains adequate internal controls to ensure the physical security of assets (cash, accounts receivable, records or other assets), accurate processing of transactions and timely reporting to management all billing, collecting and cashiering activities by working with other departments to implement such controls.
- Provides the assistance to Director of Administrative Services and Associate Director of Finance & Revenue with revenue projections and analysis used in budgeting, financial reporting and long-range financial planning.
- Serves as backup for Petty Cash disbursements
- Works with the Technology Services Division and accounting/financial/systems software manufacturers to ensure Administrative Services Department/financial systems policies and procedures are incorporated in the software systems used.
- Maintains a working knowledge of City policies and procedures regarding billings and collections practices to ensure compliance with the Code of Ordinances, state statutes and federal regulations.
Other Duties and Responsibilities
Performs all other related duties as assigned.
Employee Behavior and Conduct
City employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct to everyone with whom they come into contact, both internally and externally, during the performance of their duties. Examples of professional conduct include, but are not limited to, being courteous, helpful, respectful, communicative, informative, fair, and honest.
Required Knowledge, Skills and Abilities - Good interpersonal skills and tact when working with City employees and customers.
- Knowledge of accounting, cashiering and collection practices and procedures. Knowledge of financial reporting and accounts receivable.
- Knowledge of, and skills in using, various computer software programs (Word, Excel), especially database programs such as Microsoft Access.
- Demonstrated initiative and ability to accomplish work with minimum supervision. Ability to solve problems by working independently and/or in concert with others.
- Strong oral and written communication skills.
- Ability to develop procedures consistent with the Code of Ordinances, City Council policies and Federal and state statutes on billing and collections practices.
- Ability to develop and to implement new procedures.
- Three to five years’ prior experience in revenue audits, collections or accounting.
- Valid driver’s license required.
Material and Equipment Directly Used
Uses a variety of equipment including 10-key, typewriter, computer, printer, copier, telephone, FAX and other related office equipment. There may be times when a personal vehicle may be required.
Working Environment/Physical Requirements
Work is performed in an office setting with a controlled environment. Work involves prolonged standing or sitting, reaching, bending and walking. Seldom need to lift more than 10 to 20 pounds. Work may be conducted at locations outside City Hall and Municipal Court. Work involves oral communication through the use of telephone or in person. Some overnight or day travel may be required for business purposes. Vacation and other leave scheduling shall be requested of, and approved by the appropriate supervisor.
Education
Bachelor’s Degree or equivalent in Accounting, Finance or Business required. Graduate work or advanced degree in, or working towards, MPA/MBA, MA, or CPA preferred. Experience in a government or non-profit setting preferred. Combination of education and experience will be considered. All applicants must pass a drug screening and criminal background check prior to employment. Any job offer made by the City is contingent upon the applicant passing the drug screening and background check.
AN EQUAL OPPORTUNITY EMPLOYER
The City is a governmental entity subject to Section 504 of the Rehabilitation Act of 1973,
which requires that otherwise qualified handicapped individuals be protected from discrimination.
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