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Administrative Assistant - Park Maintenance

City of St. Joseph

City of St. Joseph

Administration
St Joseph, MO, USA
USD 35.93-35.93 / year
Posted on Oct 4, 2025
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Position: Administrative Assistant - Park Maintenance
Location: St. Joseph, MO
Job Id: 685
# of Openings: 1
JOB TITLE: Administrative Assistant – Park Maintenance
DEPARTMENT: Parks & Recreation
DIVISION: Park Maintenance
SALARY: $35.933.00/YR $17.27548/HR
CLOSING DATE: Until filled
Job Summary
Functions as the point of contact for employees and the public for issues involving park maintenance and park facilities. Processes documentation and records for the Park Maintenance Division. Maintains related maintenance software and project management files. Assists staff in oversight of the budget.
Essential Duties and Responsibilities
  • Answers telephone calls and handle inquiries and complaints by contacting appropriate party.
  • Prepares purchase requisitions and accounts payable forms. Reconciles all procurement card statements for maintenance department.
  • Reviews procurement process for the maintenance division for all products and equipment and obtains price quotes for fiscal year budget and for use with budgeting discussions for ongoing budget preparation.
  • Maintains account records for maintenance division budget.
  • Coordinates parks staff and resources for maintenance responsibilities related to events and programs at parks and park facilities.
  • Coordinates with temporary staffing agencies to provide necessary temporary/seasonal employees.
  • Performs payroll duties for park maintenance employees, i.e., timecards/timesheets, and enters the payroll information into computer.
  • Administers and monitors Cartegraph maintenance software program. Generated reports and workorders.
  • Maintain accurate records of all Grants, CIP & Park Tax projects, and FEMA/SEMA accounting.
  • Functions as the point of contact for operating crews.
Other Duties and Responsibilities
  • Handles all incoming mail for maintenance and distributes accordingly.
  • Performs general clerical duties for the maintenance division.
  • Serves as Executive Administrative Assistant to Administration when needed.
  • Maintains inventory of equipment/vehicles for park maintenance.
  • Serves as back up for payroll, procurement cards, account and budget in other Parks Divisions when needed.
  • Assists with various activities for Parks & Recreation events.
  • Pick up supply orders, as necessary for the running of various departments, vendors, and events.
  • Performs all other related duties as assigned.
Employee Behavior and Conduct
City employees shall conduct themselves in a professional manner and shall exhibit and extend such professional conduct appropriate for the circumstances to those with whom they come into contact both internally and externally during the performance of their duties. Examples of professional conduct include, but are not limited to, being communicative, informative, fair, honest, and respectful.
Required (Essential) Knowledge, Skills and Abilities
  • Skills in telephone etiquette, detailed record keeping and working with numbers.
  • Knowledge of general accounting principles.
  • Knowledge of computer and related programs, fax machine, copy machine and various other office equipment.
  • Knowledge of or Ability to learn Cartegraph maintenance software
  • Ability to utilize GIS system.
  • Ability to communicate effectively both orally and in writing and interface with the public on a daily basis.
  • Ability to work flexible hours, which will include evenings, weekends, and holidays.
  • Valid Driver's License required.
Material and Equipment Directly Used
Uses a variety of office equipment such as computer and related software, copier, fax machine, telephone, two-way radio, typewriter, calculator, and other related equipment. There may be times when use of personal vehicle may be required.
Working Conditions/Physical Requirements
Work is performed in an office setting with a controlled environment. Will be required to work outdoors at various events/programs on a seasonal basis, where conditions can vary from extreme heat and cold with dust, dirt, snow, ice, and noise, while standing, bending, lifting and other physical activities. Seldom need to lift more than 10 to 20 pounds. Some overnight or day travel may be required for business purposes. Vacation and other leave scheduling shall be requested of and approved by the appropriate supervisor.
Education
High school diploma or equivalent required. One to three years’ experience or any combination of formal education and work experience in office management/technology, business, accounting or related field required.
All applicants must pass a drug screening and criminal background check prior to employment.
Any job offer made by the City is contingent upon the applicant passing the drug screening and background check.
AN EQUAL OPPORTUNITY EMPLOYER
The City is a governmental entity subject to Section 504 of the Rehabilitation Act of 1973,
which requires that otherwise qualified handicapped individuals be protected from discrimination.
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